- Jsalt-steering

[jsalt2025] rooms for rehearsal and D105 availability
by Radim KUDLA 29 Jul '25

29 Jul '25

Hi teams, situation with rooms for presentation rehearsal changed a bit... How we will do it: 1. *private rehearsal - *you have 2 options * * * option 1: you can use room L220 <https://www.fit.vut.cz/fit/map/2/?show=L220&big=1> There is projector - room is booked the whole Wed and Thu afternoon (both till 22:00, but we can ask reception to be longer). * option 2: your teams can still use project in your room of N pavilion 2. *a short try in the D105 <https://www.fit.vut.cz/fit/room/D105/.en>room * teams can use the room D105 in the following slots o Play your Part (Ricards team) *Wed *16:00 - 16:30 o EMMA (Lukas/Samuelle team) *Wed *16:30-17:00 o TTS4ALL (Yannick team) *Thu *17:30-18:00 o AugI (Ramani/Santosh team) *Thu *18:00 - 18:30 Why: Unfortunately, the technicians need to be present in D105 with you. And they will be preparing the D105 room Wed afternoon. We can not keep them here late afternoon/evening because of their private life. Thank you for understanding br Radim -- --- Radim KUDLA Technology Transfer Manager Faculty of Information Technology Brno University of Technology address: Bozetechova 2, 612 66 Brno, Czech Republic gsm/whatsApp: +420 732 100 775 tel: +420 54114 1214 e-mail: kudla(a)fit.vut.cz profile: www.fit.vut.cz/person/kudla ---

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Meeting in 30 minutes in L220
by Sanjeev Khudanpur 28 Jul '25

28 Jul '25

Colleagues, let us meet at 3PM and sync up. Topics I want to discuss are discussed below. Add your own topics before we start the meeting. Cheers. Sanjeev Plenary speakers: * Need a back-up talk this week in case Bhuvana R cannot make it * Meta speaker next week (Loic Barrault and possibly Holger Schwenk) * Two speakers the week after (Xavier Sera and Jordan Boyd Graber) Team web pages: * designate team “webmaster" * need to update with new material, team photo * update member listings (senior, grad, undergrad and affiliates) Computing: * AWS account at JHU is read to use * Update from Paola * test usability even before getting credits if usage is kept to a minimum? * Gemini API credits * Update from Ramani? * CLSP storage * 100TB available * Coordinate with Dan Meade, CLSP sysadmin * CLSP computing * Prioritizing an A100 node for EMMA team members Progress report: * Increase preparation by the speakers * Aim to reach most of the JSALT audience, not just own team * 15-17 min leaving 3-5 min for clarification questions * Postpone “philosophical" questions after the presentation ends * Should we start at 13:30? Other items?

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Zoom setup for progress reports today and then each Wednesday
by Honza Cernocky 15 Jul '25

15 Jul '25

Dear team leaders, today, we’re launching the progress report meetings - at 14:00 in E112, you already have all the info and I guess people are getting ready :) Some of you asked about the possibility to connect people - we’ll run a zoom https://cesnet.zoom.us/j/92643651678 Please * share the link with whoever should be connected - remote and affiliate team members are welcome, of course, but please do not share the link to whole groups, departments, etc - we should still keep this event as “JSALT internal”. * please ask the presenters connect to the meeting when presenting and share his/her slides. When presenting, he/she has to unmute the mike - the audio will be taken by his/her computer. We are not able to connect the lecture room audio to the zoom. Many thanks ! Honza & JSALT org. team

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[jsalt2025] temperature and air-condition in N
by Radim KUDLA 30 Jun '25

30 Jun '25

hi, we have high temperatures weather outside, and air-condition goes high speed inside... *Lukas, Ramani, * just to let you know, we have some problems with air-condition of room N103-105. Technicians (MiroslaSzydlo and company Synerga) knows, I went to see with the technicians. We opened wall between N105 (Lukas) and N104-3 (Ramani) - it will help to share better air. We need to apply two simple rules: How your team can help... * *IMPORTANT: please keep the doors of the room closed *- it will help to keep their room temperature down. * not to touch control panel (next the room door) rather tell me/Jarek/Martin or directly at reception (next to Ventana Cafe) *Ricard, Yannick, * in your rooms (N203-5), the temperature seems to be low. I see, people keep doors closed. Thx a lot for that. I mentioned to some people in room already. But please share also on your teams meeting. We can not do much with air/temperature at the corridor, unfortunately. Thank you br Radim --- Radim KUDLA Technology Transfer Manager Faculty of Information Technology Brno University of Technology address: Bozetechova 2, 612 66 Brno, Czech Republic gsm/whatsApp: +420 732 100 775 tel: +420 54114 1214 e-mail: kudla(a)fit.vut.cz profile: www.fit.vut.cz/person/kudla ---

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Weekly JSALT activities and logistical needs
by Sanjeev Khudanpur 19 Jun '25

19 Jun '25

[Team Leaders, this is an organizational thread. You are included for awareness. No action needed from you.] Radim, here is my checklist of activities we need to plan for in the next 6 weeks. All times are CEST. 1. Jun 20 17:30–19:30 Summer school social event E103 Let’s get people to move outside onto the lawn, not stay indoors 2. Jun 23 09:00–12:00 Opening presentations E112 Breakfast setup @ 08:15 in the E103 Resprium? Or Menza? 3. Jun 23 12:10–12:30 Migration to JSALT labs N-block Could we have IT staff at hand to help people get settled? 4. Jun 23 14:00–17:00 Team meetings N-block Show teams how to use the AV equipment in the labs? 5. Jun 23 17:30–19:30 Welcome picnic E103 It will be 75+ people. Can we set up everything outside? 6. Mon 15:00–15:30 Steering committee meeting L220 Every Monday starting Jun 23. 7. Mon-Fri 15:30–16:00 Cookie breaks ??? Daily starting Jun 23. In the student-organization lounge in Q or R block? 8. Wed 10:45-12:00 Plenary speaker E112 Every Wednesday starting July 2, day subject to change based on speaker 9. Wed 12:00-13:30 Lunch with plenary speaker Menza Every Wednesday starting July 2, day subject to change based on speaker 10. Wed 13:30-15:00 Weekly progress report E112 Every Wednesday starting July 2 (2 teams x 30min or 4 teams x 20min) 11. Thu 12:00–13:00 Brown-bag lunch with UGs L220 Every Thursday starting Jun 26 12. Thu 18:30–21:00 No-host dinner outing Variable Every Thursday starting Jun 26. Google form for signing up? 13. Other TBD One-off activities in Brno TBD TBD 14. Jul 31 09:00–17:00 Closing presentations — I E112 Breakfast setup @ 08:15 in the E103 Resprium? Or Menza? Lunch? 15. Aug 1 09:00–17:00 Closing presentations — II E112 Breakfast setup @ 08:15 in the E103 Resprium? Or Menza? Lunch? 16. Aug 1 17:30–21:00 Farewell dinner ??? Will you need people to RSVP via Google form? Indicate +1’s? @Ruth, if you remember anything I missed, please remind us. @Karen, please learn about these activities and understand (for next year). Cheers. Sanjeev

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Zoom link: https://wse.zoom.us/j/6955509790
by Sanjeev Khudanpur 19 Jun '25

19 Jun '25

Let’s use my Zoom link — https://wse.zoom.us/j/6955509790 See you in a minute? Cheers Sanjeev

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Meeting today @ 9AM EDT / 3PM CEST
by Sanjeev Khudanpur 16 Jun '25

16 Jun '25

Colleagues, we should sync up today, as previously planned. I want to finalize is the agenda for next Monday, Jun 23. See the attached draft. I would like the final agenda to be up on the JSALT web pages (both in Brno<https://jsalt2025.fit.vut.cz/> and JHU<https://www.clsp.jhu.edu/the-11th-frederick-jelinek-memorial-summer-worksho…>) by the end of today, if at all possible! Radim, Renata and Honza may have additional items to discuss, of course. If you have something that needs attention, please “reply all” with a bullet point and we will discuss it as well. Cheers. Sanjeev

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Four items from today’s Steering Committee meeting:
by Sanjeev Khudanpur 04 Jun '25

04 Jun '25

Hi Radim and Renata, I met with the team leaders at 10:30 today, and a few things came up that would benefit from your help. 1. Personal information form: Please let the team leaders know if someone from their team hasn’t yet provided you the personal information form. They will help you chase them down. 2. Steering committee mailing list: Please add Samuele, Santosh and Fethi to the list; the respective team leaders rely on them for organizational help. 3. Personal liability insurance: many participants are unfamiliar with this. Would it be possible to post a link to one or two possible suggestions? E.g. links to a couple of companies that offer such insurance, and perhaps to specific policies whose coverage will meet the minimum coverage requirement. 4. Lodging costs for companions/spouses: Please clarify on the Google Doc whether those who plan to have a companion or spouse visit for a portion of JSALT must pay only for only the days of the visit, for full weeks in which they visit (i.e. minimum stay is 1 week), or their entire stay of 6 or 8 weeks. Some participants think it can only be the full 6-8 weeks, which feels high for much shorter visits. If these questions/request don’t make sense to you, please let me know and I’ll provide more context. Call me on WhatsApp +1-443-858-9052. Cheers. Sanjeev Begin forwarded message: From: <khudanpur(a)jhu.edu> Subject: Steering committee meeting in 10 minutes Date: May 21, 2025 at 10:22:32 AM EDT To: Lukas Burget <burget(a)fit.vutbr.cz>, Ricard Marxer <ricard.marxer(a)lis-lab.fr>, Ramani Duraiswami <ramanid(a)umd.edu>, "Yannick Esteve" <yannick.esteve(a)univ-avignon.fr> Cc: Samuele Cornell <cornellsamuele(a)gmail.com>, Santosh Kesiraju <kesiraju(a)fit.vut.cz>, Fethi Bougares <fethi.bougares(a)elyadata.com>, "JSALT 2025" <jsalt2025(a)jh.edu> Colleagues, let us meet in 10 minutes (10:30 AM ET) and sync up on JSALT preparations. Zoom: https://wse.zoom.us/j/6955509790 @Karen, if you see this message in time, please join us. One of the points I want to discuss are people planning their flights to Brno — we need everyone to be responsive to your emails. Cheers. Sanjeev

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