thank you very much, Sanjeev, for this summary
1. OK, I am in touch with team leaders, situation is good overall: -- Yannick/Fethi team: all provided -- Lukas/Samuele team: all provided -- Ricard team: 1 missing - I will ping them and keep Ricard in cc -- Ramani/Santosh team: 2 missing and Amazon engineer TBD - I will ping them and keep Ramani&Santosh in cc
2. DONE
3. OK, I will come back to people with more details
4. OK, JSALT2025_WelcomeGuide [1] updated with the text
_Important note for short-term visits of wife/husband/partner_ _Some participants would like to bring a "+1" (wife, husband, or partner) for a few weeks. This is possible. The BUT dorms require payment for the stay of any additional person._ _Price: 940 CZK per night per "+1" person (~38.2 EUR or ~42.8 USD, depending on exchange rates). Payment can be made by card at the front desk. The fee is charged per night, so your "+1" will only pay for the number of nights they actually stay._
hope it helps Radim
On 2025-05-21 17:48, Sanjeev Khudanpur wrote:
Hi Radim and Renata,
I met with the team leaders at 10:30 today, and a few things came up that would benefit from your help.
- Personal information form: _Please let the team leaders know_ if
someone from their team hasn't yet provided you the personal information form. They will help you chase them down.
- Steering committee mailing list: _Please add Samuele, Santosh and
Fethi_ to the list; the respective team leaders rely on them for organizational help.
- Personal liability insurance: _many participants are unfamiliar with
this_. Would it be possible to post a link to one or two possible suggestions? E.g. links to a couple of companies that offer such insurance, and perhaps to specific policies whose coverage will meet the minimum coverage requirement.
- Lodging costs for companions/spouses: _Please clarify_ on the Google
Doc whether those who plan to have a companion or spouse visit for a portion of JSALT must pay only for _only the days of the visit_, _for full weeks_ in which they visit (i.e. minimum stay is 1 week), or their _entire stay of 6 or 8 weeks_. Some participants think it can only be the full 6-8 weeks, which feels high for much shorter visits.
If these questions/request don't make sense to you, please let me know and I'll provide more context. Call me on WhatsApp +1-443-858-9052.
Cheers. Sanjeev
Begin forwarded message: From: khudanpur@jhu.edu
Subject: Steering committee meeting in 10 minutes
Date: May 21, 2025 at 10:22:32 AM EDT
To: Lukas Burget burget@fit.vutbr.cz, Ricard Marxer ricard.marxer@lis-lab.fr, Ramani Duraiswami ramanid@umd.edu, "Yannick Esteve" yannick.esteve@univ-avignon.fr
Cc: Samuele Cornell cornellsamuele@gmail.com, Santosh Kesiraju kesiraju@fit.vut.cz, Fethi Bougares fethi.bougares@elyadata.com, "JSALT 2025" jsalt2025@jh.edu
Colleagues, let us meet in 10 minutes (10:30 AM ET) and sync up on JSALT preparations.
Zoom: https://wse.zoom.us/j/6955509790
@Karen, if you see this message in time, please join us. One of the points I want to discuss are people planning their flights to Brno -- we need everyone to be responsive to your emails.
Cheers. Sanjeev
--- Radim KUDLA Technology Transfer Manager Faculty of Information Technology Brno University of Technology
gsm/whats-up: +420 732 100 775 tel: +420 54114 1214 e-mail: kudla@fit.vut.cz profile: www.fit.vut.cz/person/kudla [2] ---
Links: ------ [1] https://docs.google.com/document/d/1TgE69LVepBKqlbcZ9VkVPl4HwonbI1xUDvmW6ueK... [2] http://www.fit.vut.cz/person/kudla