[Team Leaders, this is an organizational thread. You are included for awareness. No action needed from you.]
Radim, here is my checklist of activities we need to plan for in the next 6 weeks. All times are CEST.
1. Jun 20 17:30–19:30 Summer school social event E103 Let’s get people to move outside onto the lawn, not stay indoors 2. Jun 23 09:00–12:00 Opening presentations E112 Breakfast setup @ 08:15 in the E103 Resprium? Or Menza? 3. Jun 23 12:10–12:30 Migration to JSALT labs N-block Could we have IT staff at hand to help people get settled? 4. Jun 23 14:00–17:00 Team meetings N-block Show teams how to use the AV equipment in the labs? 5. Jun 23 17:30–19:30 Welcome picnic E103 It will be 75+ people. Can we set up everything outside? 6. Mon 15:00–15:30 Steering committee meeting L220 Every Monday starting Jun 23. 7. Mon-Fri 15:30–16:00 Cookie breaks ??? Daily starting Jun 23. In the student-organization lounge in Q or R block? 8. Wed 10:45-12:00 Plenary speaker E112 Every Wednesday starting July 2, day subject to change based on speaker 9. Wed 12:00-13:30 Lunch with plenary speaker Menza Every Wednesday starting July 2, day subject to change based on speaker 10. Wed 13:30-15:00 Weekly progress report E112 Every Wednesday starting July 2 (2 teams x 30min or 4 teams x 20min) 11. Thu 12:00–13:00 Brown-bag lunch with UGs L220 Every Thursday starting Jun 26 12. Thu 18:30–21:00 No-host dinner outing Variable Every Thursday starting Jun 26. Google form for signing up? 13. Other TBD One-off activities in Brno TBD TBD 14. Jul 31 09:00–17:00 Closing presentations — I E112 Breakfast setup @ 08:15 in the E103 Resprium? Or Menza? Lunch? 15. Aug 1 09:00–17:00 Closing presentations — II E112 Breakfast setup @ 08:15 in the E103 Resprium? Or Menza? Lunch? 16. Aug 1 17:30–21:00 Farewell dinner ??? Will you need people to RSVP via Google form? Indicate +1’s?
@Ruth, if you remember anything I missed, please remind us. @Karen, please learn about these activities and understand (for next year).
Cheers. Sanjeev